Loughton, UK - 001

To ensure our projects documentation is up to date, accurate and accessible using various document management systems as required by our clients, whilst maintaining confidentiality around sensitive information and terms of agreement.

Duties
Check for accuracy and edit files.
Review and update technical documents (e.g. manuals and workflows).
Copy, scan and file documents to ensure update and ease of reference.
Review and distribute project-related copies to internal teams.
Distribute project-related copies to internal teams.
File documents in physical and digital records.
Upload incoming drawings for review and monitor comments/actions needed.
Create templates for future use.
Collate and distribute drawings as requested by the site team and clients.
Manage the flow of documentation within the project.
Prepare adhoc reports on projects as required.
Set up and maintain Drawing register, check and monitor drawing updates.
Send weekly drawing registers to all projects.
Produce and assist with the management health and safety folders.
Ensure compliance with ISO requirements.
Collate and distribute information as required for O&M manuals.
Maintain Klipboard management and development.
Organise and maintain As Built drawings.
Takes steps to plan significant communications taking account of timing and sensitivity issues.
Communicates with clarity and impact at all levels.
Adapts style to suit audience.
Carefully selects most appropriate methods of communication.
Checks for understanding and clarity of message.
Seeks and applies new ideas.
Constantly challenges the status quo and looks for ideas and suggestions for improvement.
Supportive of others’ ideas for improvement.
Embraces changes and new ideas.
Responds positively and enthusiastically to changing business circumstances and readily adapts behaviour to maintain high performance.

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